Requesting a Quotation for Refrigerants or Chloromethanes from China: What to Put in the Enquiry

Mon, 12 Oct 2026 · HANGRUI HOLDINGS LIMITED

The short answer: an enquiry that comes back comparable, in writing, on one page contains eight items. Each one changes something in the offer — an omitted item is not a missing detail, it is an unallocated risk that will be priced by whichever side assumes it.

The eight items

What each omission costs

Two worked enquiries

Refrigerant, EU destination

R134a, refrigerant grade; 20 t; refillable cylinders as per your standard export cylinder; delivery to Rotterdam; CIF Rotterdam, Incoterms 2020; the importer of record will be our EU entity, which holds the F-gas quota and the REACH registration; documents: transport document, packing certificate, packing list with net weight, COA, SDS; needed by week 42.

What that enquiry gets: a packing proposal (cylinder sizes and unit count), net weight per unit, the document list confirmed against the importer role, and a lead time counted from a stated trigger.

Chloromethane, non-EU destination

Dichloromethane, 99.9 % min, water 0.05 % max; 40 t; 200 L drums (UN 1A1); delivery to a port in Southeast Asia; CFR, Incoterms 2020; we are the importer; documents: COA, SDS, packing list; needed by month end.

What that enquiry gets: net weight per drum, drum count, stowage and segregation statement, and where the price basis sits.

What a usable offer looks like

One page, in this order:

1. Price, with its basis (per tonne, per cylinder, per drum) and its validity;
2. Incoterm and named place;
3. Packing, unit count and net weight per unit;
4. Document set, named;
5. Lead time, counted from a stated trigger;
6. Conditions, if any (for HFCs into the EU, the quota and REACH position of the importer of record).

Anything that needs a second email to interpret is not yet an offer.

FAQ

What should an enquiry for refrigerant or chloromethane supply contain? Eight items: product and grade, quantity basis (per container, per cylinder, per drum or per IBC), packing format, destination port or city, Incoterm and version with named place, who the importer of record will be, the document set required, and the date the goods are needed.

Why does the packing format have to be in the enquiry? Because the format sets the net weight, the number of units and the handling count — 20 t is 80 × 200 L drums, 16 × 1,000 L IBCs, or one ISO tank. An enquiry without a format comes back with an offer the buyer cannot compare.

Why name the importer of record at enquiry stage? For HFCs into the EU, quota and licence sit with the undertaking that places the goods on the market. Naming it early tells the supplier which documents the file needs, and prevents a shipment being packed against a duty that was never on the supplier’s side.

Should the enquiry ask for a specification or a COA? Both, at different times: the specification sheet shows which parameters are contractual; a redacted COA example shows what the certificate will state on the day.

What does a usable offer look like? One page: price with its basis and validity, Incoterm and named place, packing and net weight, the document set, and the lead time counted from a stated trigger.

What we can provide

Send those eight items and the group’s operating companies will return a quotation in that order — price basis, Incoterm and named place, packing with unit count and net weight, the document set, and the lead time from a stated trigger — with any condition stated rather than implied. Where the destination is the EU and the product is an HFC, the quota and REACH position of the importer of record is confirmed before the volume is committed.

Who contracts and ships: every shipment is contracted, invoiced and shipped by the group operating company named on the quotation and on the documents for that shipment. This page is the group’s technical reference material; it does not itself contract, invoice, or act as shipper of record.

Contact us with: the eight items above — product, quantity basis, packing, destination, Incoterm, importer role, documents, date.

Related

• Supplying R410A and R134a into the EU: what the supplier does, what stays with the buyer — the responsibility split, including quota and REACH.
• Sourcing chemicals from China: six checks before the first order — the buyer-side verification list.
• Incoterms 2020 and Dangerous Goods — where risk, cost and the declaration duty actually transfer.

Sources

• Incoterms® 2020 — eleven rules, two classes, and the named-place requirement (International Chamber of Commerce): https://iccwbo.org/business-solutions/incoterms-rules/incoterms-2020/
• Regulation (EU) 2024/573 on fluorinated greenhouse gases — licence and quota for placing HFCs on the EU market (EUR-Lex): https://eur-lex.europa.eu/eli/reg/2024/573/oj/eng
• 49 CFR 178.504 — standards for steel drums (codes 1A1, 1A2) (Cornell LII, eCFR): https://www.law.cornell.edu/cfr/text/49/178.504
• Dichloromethane — CAS 75-09-2, density 1.322 kg/L (PubChem CID 6344): https://pubchem.ncbi.nlm.nih.gov/compound/6344
• Refrigerant R134a safety data sheet — UN 3159, class 2.2 (Linde/AFROX SDS, PDF): https://static.prd.echannel.linde.com/wcsstore/ZA_AFROX_Industrial_Ntl_Store/Attachment/Corporate/AFX-SDS-0060_v01_Refrigerant_R134a_Safety_Data_Sheet%28003%29%282%29tcm266-6472.pdf

Prepared by Hangrui Holdings Limited (Hong Kong) — the group holding company. Shipments are contracted, invoiced and shipped by the group’s operating companies: HARMONY TECHNOLOGY (ZHEJIANG) CO., LTD. (trading), QUZHOU HUAFU NEW REFRIGERATION MATERIAL CO., LTD. (storage and cylinder filling), and RIBOLUO CHEMICALS (ZHEJIANG) CO., LTD. (distribution). This page is group reference material — the holding company does not contract, invoice or ship. The above references public standards and regulation; contractual terms remain a matter for the parties’ agreement and applicable law.